Fire Safety Evidence That Speaks for Itself

Fire safety compliance depends on tangible proof that routines, checks, and training happen as planned. Building a clear evidence pack helps inspections run smoothly and makes it easier to brief new staff or partners.

Assemble the essential documents

• A current fire risk assessment with review date, residual risks, and responsible owners for each action.
• Fire logbook entries covering alarm tests, emergency lighting checks, extinguisher servicing, and door inspections.
• Evacuation drill records with attendance, timings, and learning points, including out of hours sessions where possible.
• Training register showing induction, refresher, and fire marshal training for permanent, temporary, and locum staff.
• Visitor and contractor brief templates that explain evacuation routes and assembly points.

Organise the pack for quick access

• Create an index that lists each item, storage location, and last review date.
• Separate sensitive materials like building plans or security codes into restricted folders, referencing them without exposing detail.
• Highlight outstanding actions with owners and deadlines so it is clear how gaps will be resolved.

Keep routines visible

• Combine weekly alarm tests with a walk around to check signage, door closers, and escape route obstructions.
• Rotate fire marshal duties to build confidence across the team and cover leave or sickness.
• Review high risk areas such as oxygen stores, server rooms, or clinical waste points every quarter and record findings.

Check yourself before inspection day

• Sample three action plan items to confirm there is evidence of completion.
• Verify that training logs include agency or visiting clinicians who use the premises regularly.
• Run a short desktop drill to test how staff respond to scenarios such as blocked exits or patients needing assistance.

Take the next step

Prepare a one page summary of your evidence pack and share it with practice leadership. Use that conversation to highlight where premium maintenance planners, training modules, and drill templates can support a multi-site practice or PCN.

Disclaimer

This guidance is for general information. It is not a substitute for legal, clinical, or specialist advice. Always seek professional support tailored to your practice.